Text Message Examples for Appointment Reminders

WARNING

Do not change any of the words highlighted in blue in { curly brackets }, they will be replaced by your customer's and/or company's information.

Change the words highlighted in yellow in [ square brackets ] with the desired information.

Here are a few message examples of appointment reminders that you can send.

Simply copy and paste the message in your conversation.

General appointment reminders:

Hello { customer.name }, This is a reminder for your appointment with { company.name } on { appointment.start_at_date } at { appointment.start_at_time }. Please reply YES to confirm your attendance or NO if you are not able to make it. Thank you and have a good day!


Hello { customer.name }, This is a reminder for your appointment with { company.name } on { appointment.start_at_date } at { appointment.start_at_time }. Please reply YES to confirm your attendance or NO if you are not able to make it. Let us know when you would like to reschedule your appointment. Thank you!


Hello { customer.name }, This is a reminder that you have an appointment with { company.name } on { appointment.start_at_date } at { appointment.start_at_time }. Please reply YES to confirm your attendance or NO if you are not able to make it. Thank you and have a good day.


Hello { customer.name }, This is a reminder that you have an appointment on { appointment.start_at_date } at { appointment.start_at_time }. Please remember to bring your [IMPORTANT-DOCUMENT] with you. Please reply YES to confirm your attendance or NO if you are not able to make it. Thank you and have a good day.


Hello { customer.name }, You have an appointment booked with [STAFF-NAME] on { appointment.start_at_date } at { appointment.start_at_time }. Please reply YES to confirm your attendance or NO if you are not able to make it. Thank you.


Hello { customer.name }, This is a friendly reminder for your appointment tomorrow starting at { appointment.start_at_time } at { company.name } - [BUSINESS-ADDRESS]. Please reply YES to confirm your attendance or NO if you are not able to make it. Thank you!


Appointment reminders for the automotive industry: 

Hello { customer.name }, Just a reminder for your appointment on { appointment.start_at_date } at { appointment.start_at_time }. Please note that we will keep your vehicle for [DURATION]. Please reply YES to confirm your attendance or NO if you are not able to make it. Should you need a courtesy vehicle, let us know. Thank you.


Hello { customer.name }, This is a reminder for your appointment on { appointment.start_at_date } at { appointment.start_at_time } with { company.name }. A courtesy vehicle has been reserved for you. Please reply YES to confirm your attendance or NO to cancel. Thank you and see you soon!


Hello { customer.name }, This is a reminder for your appointment on { appointment.start_at_date } at { appointment.start_at_time } here at { company.name }. A courtesy vehicle has been reserved for you. Please reply YES to confirm your attendance or NO if you are not able to make it. Thank you.


Hello { customer.name }, This is a reminder for your appointment on { appointment.start_at_date } at { appointment.start_at_time } at { company.name }. Our shuttle service will be available for you. Please reply YES to confirm your attendance or NO if you are not able to make it. Thank you.

For more examples, download our guide: Ready-to-use Text Message Templates for the Automotive Industry.

Appointment reminders for property management:

Hello { customer.name }, This is a reminder that there will be a viewing of your apartment tomorrow at [TIME]. Let us know if you have any questions. Thank you! 


Hi { customer.name }, We just wanted to remind you that we'll be stopping by tomorrow at [TIME] for a viewing. Please note that your presence is not required. Thank you! 


Hello { customer.name }, This is a quick reminder that there will be a viewing of your apartment tomorrow at [TIME]. The viewing should take approximately 1 hour. Please note that your presence is not required. Thank you! 


Appointment reminders for human resources:

Hello { customer.name }, This is a reminder that you have a training tomorrow for { appointment.meta_description } on { appointment.start_at_time } at { appointment.meta_place }, { appointment.meta_address }. Please don't forget your uniform. You're training team. 


Hello { customer.name }, This is a reminder that we'll be meeting tomorrow for your interview at { appointment.start_at_time }. Please reply YES to confirm your attendance or NO if you are unable to make it. Thank you! 


Hello { customer.name }, This is a reminder that we'll be meeting tomorrow for your interview at { appointment.start_at_time }. Here is a link to our offices [URL]. Looking forward to meeting you! 


Hi { customer.name }, We're looking forward to meeting you tomorrow at { appointment.start_at_time }! If you have any issues or have any questions, you may call me at { company.phone_number }. See you soon! 


Hi { customer.name }, This is a reminder that tomorrow you are working at [PLACE] from [START TIME] to [END TIME]. Text back details if you have any questions. See you soon!

For more examples, download our guide: Ready-to-use Text Message Templates for Human Resources.


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